Office Manager Job Description
The Town of Goshen
P.O. Box 08
9742 Maury River Road
Goshen, VA 24439
Phone 540.997.5545/Fax 540-997-9495
The Town of Goshen is looking to hire a hardworking, responsible, honest, and committed employee as their Office Manager. If this describes you then please continue reading:
Office Manager/Treasurer: The Office Manager is responsible for overseeing the daily operations of the office to ensure smooth, efficient and continuous operation. This includes the Utility Billing, monitoring emails, paying bills, etc. He/she is also responsible for completing the weekly payroll and the monthly, quarterly and annual reporting that is required. Updating the software and virus protections as needed are essential to ensure efficient and continuous operation.
Responsibilities/Duties:
- Ensuring that Residents, customers, employees, and citizens are treated with respect.
- Ensure that meters are read and the Utility Bills are created monthly in a timely manner.
- Ensure that the billing system is updated with changes as needed.
- Ensure that the town’s bills are paid in a timely manner.
- Complete weekly payroll, file monthly, quarterly and annual reports as needed.
- Complete monthly reconciliations of bank statements with the software system and present them to the town council for review and approval.
- Prepare and present monthly Financial Reports for council meetings.
- Attend monthly Business Meetings.
- Monitor Office Hours to ensure that they are in line with council approved hours for positions.
- Schedule audits as needed and when approved by council.
- Assist with preparations for Town sponsored events.
- Other duties as required for efficient and continuous operation or as assigned by the mayor, vice mayor or town council.
Qualifications and Skills:
Having some knowledge of computers and their operations is a must. Must be familiar with Word and Excel programs and be able to use them effectively.
Must be able to perform basic accounting and banking duties.
Preferred background in accounting and budget preparations, but not a requirement.
Preferred knowledge of the Adobe software.
Preferred experience with report writing.
This position requires a 30-hour work week: 9-2 Tues., Wed., Fri./ 9-4 Mon., Thurs.
Salary will be based on knowledge, skills, abilities and experience. Can be negotiated and must be approved by the town council.
This position reports directly to the mayor and in his/her absence, the vice mayor.
The Office Manager supervises the part-time Clerk position.
The Town of Goshen is striving to make a better community for our residents. We want Goshen to continue to be a great place to live and raise a family. We are a very small entity, but we think big, and we care about our community. If you want to be a part of this wonderful team, then fill out your application today and submit it to us, we are waiting to hear from you.
Job applications are available at the Town Office, 9742 Maury River Road, Goshen VA 24439. Along with your application, please submit a one-page summary of why you believe you are qualified for this position, including skills, abilities and experiences. You can fax or email completed applications to the email address and fax number at the top of this page or return them in person to the town office.